PediCheck: Pre-Participation Health Clearance

Included

• Season-specific participant roster and configurable required-document checklist
• Mobile parent portal for demographics, acknowledgements, signatures, and document upload
• Nurse review queue with item-level Complete, Needs correction, and Accepted decisions
• Manual Cleared, Cleared with documented restriction, and Not cleared outcome with reviewer note
• Minimum-necessary director dashboard and expiring reminder workflow
• Audit trail and organization-defined retention controls

Excluded

• Automated medical clearance
• Diagnosis, treatment, or medical advice
• EHR integration
• Insurance eligibility checks
• Emergency care records
• Cross-organization health profile

Primary flow

1. An administrator imports the season roster and assigns the required packet checklist.
2. A parent verifies the participant, completes fields, uploads required forms, signs acknowledgements, and submits.
3. An authorized reviewer inspects each item, accepts it or sends a specific correction request.
4. After all required items are accepted, the reviewer records the participation decision and effective dates.
5. The director dashboard updates the operational readiness count, and retention jobs later expire records under organization policy.

Loading, empty, and error states

• Not started
• In progress
• Submitted
• Under review
• Needs correction
• Resubmitted
• Cleared
• Cleared with restriction
• Not cleared
• Expired

Deliverables

• Mobile family packet and correction experience
• Protected nurse queue and minimum-necessary director dashboard
• Schema, migrations, encryption boundary, private storage, and synthetic seed data
• Audit, retention, reminder, and export controls
• Security-focused tests for tenant isolation, roles, packet gates, quarantine, and audit failure

Acceptance criteria

• A guardian can access only the assigned participant and submit a complete synthetic packet from a phone.
• A reviewer can request correction on one item, and the family can replace only that item before resubmission.
• The decision control remains unavailable until all required items are accepted and never suggests a clinical result.
• A director can see readiness counts and approved restrictions but cannot open health documents.
• When audit persistence is unavailable, a protected document view is denied and no unlogged access occurs.